Camera-Ready Submission and IEEE Copyright Instructions

IEEE FG 2026 (Conference ID: 67764)

Please note that all dates and times on this page are in Japan Standard Time (JST).

Please follow the instructions below to prepare, validate, and submit your final camera-ready paper and the IEEE Electronic Copyright Form. Both must be completed and uploaded to the FG 2026 CMT site by 21 April 2026 (11:59 pm JST).

All papers accepted to the main conference MUST have at least one full (non-student) registration by 21 April 2026 (11:59 pm JST). A student author can register at the student rate only if another co-author has registered at the full rate. A student registration does not cover a paper. Papers without a valid registration by this deadline will not be included in the proceedings.

One full (member or non-member) registration covers 1 main conference paper + 1 workshop paper. Workshop papers can also be covered by a student registration. Workshop registrations are valid for 1 day on the selected workshop date and also cover 1 workshop paper. No social events are included in the one-day workshop registration. Please refer to the registration page for additional information.

There are four required steps to complete your final FG 2026 paper submission:

  1. Prepare your final camera-ready paper
  2. Validate your camera-ready paper using IEEE PDF eXpress
  3. Submit the validated PDF and paper information to CMT
  4. Complete and submit the IEEE Electronic Copyright Form

Step 1: Prepare Your Final Camera-Ready Paper

Please carefully prepare your camera-ready submission according to the following requirements:

  • Undo anonymization used during the double-blind review process.

    Ensure that:

    • Author names and affiliations are restored
    • Acknowledgements and self-citations are reinstated
    • Any redactions are removed

  • Revise your paper to address reviewer comments, at your discretion.

  • Paper length requirements:

    • Regular papers: maximum of 8 pages, excluding references
    • Formatting must strictly follow the FG 2026 Author Kit

  • Submission format:

    • PDF only
    • Maximum file size: 10 MB
    • Do not include page numbers in the camera-ready PDF

  • Substantive changes:

    • Do not make major changes to the body of the paper beyond addressing reviewer feedback or clarifying presentation.

Copyright Notice

Each paper must include the appropriate IEEE copyright notice at the bottom left of the first page.

Use one of the following notices, depending on the employment status of all authors:

  • U.S. Government authors only:

U.S. Government work not protected by U.S. copyright

  • Crown government authors only (UK, Canada, Australia):

978-X-XXXX-XXXX-X/26/$31.00 ©2026 Crown

  • European Union authors only:

978-X-XXXX-XXXX-X/26/$31.00 ©2026 European Union

  • All other papers:

978-X-XXXX-XXXX-X/26/$31.00 ©2026 IEEE

LaTeX Instructions

Add the following before \begin{document}, and place \thispagestyle{fancy} immediately after \maketitle.

%%% START BLOCK HEADER AND COPYRIGHT NOTICE %%%
%%% ADD RIGHT BEFORE \begin{document} %%%
\usepackage{fancyhdr}
\thispagestyle{fancy}
\renewcommand{\headrulewidth}{0pt}
\fancyhf{}
\fancyhead[C]{2026 International Conference on Automatic Face and Gesture Recognition (FG)}

% !!!!!!!!!!! IMPORTANT: SELECT THE APPROPRIATE COPYRIGHT NOTICE BELOW !!!!!!!!!
% \fancyfoot[L]{U.S. Government work not protected by U.S. copyright}
% Crown government authors only:
% \fancyfoot[L]{978-X-XXXX-XXXX-X/26/\$31.00 \copyright 2026 Crown}
% European Union authors only:
% \fancyfoot[L]{978-X-XXXX-XXXX-X/26/\$31.00 \copyright 2026 European Union}
% All other papers:
\fancyfoot[L]{978-X-XXXX-XXXX-X/26/\$31.00 \copyright 2026 IEEE}
%%% END BLOCK HEADER AND COPYRIGHT NOTICE %%%

Word Instructions

  • Add the FG 2026 header using the font Times New Roman with a font size of 9pt. Access the header via the menu: View → Header and Footer

2026 International Conference on Automatic Face and Gesture Recognition (FG)

  • Update the Copyright Clearance Code Notice in the footer according to your employment category. Use the font Times New Roman with a font size of 8pt.

  • Thoroughly proofread the final document before submission

Step 2: Validate Your Paper Using IEEE PDF eXpress

Before Creating a PDF Proofread your source document thoroughly to confirm that it will require no revision.

Creating your PDF eXpress Account Log in to the IEEE PDF eXpress® site

First-time users should do the following:

  1. Create Account
  2. Enter the following:
  • 67764X for the Conference ID
  • your email address
  • a password
  1. Continue to enter information as prompted.

An Online confirmation will be displayed, and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Contacting PDF eXpress Support

Access the IEEE Support Center for IEEE PDF eXpress.

If you do not find an answer to your question on the IEEE Support Center, please email PDFSupport@ieee.org.

Once validated, download the PDF eXpress-certified PDF for submission.

Step 3: Submit the Final Camera-Ready Paper in CMT

  • Log in to the FG 2026 CMT Author Console
  • Your accepted paper(s) will show a “Create/Edit Camera Ready Submission” link

⚠️ Do NOT submit the IEEE Copyright Form yet

On the camera-ready submission page:

  • Verify that the title and abstract exactly match the camera-ready PDF
  • Author list edits are disabled
    • Any author changes must be approved and applied by the Program and Publication Chairs

File naming requirement:

  • Name your PDF as XXX.pdf, where XXX is your three-digit paper ID
    • Example: paper ID 20 → 020.pdf

Upload the PDF eXpress-validated file and submit.

Step 4: Complete the IEEE Electronic Copyright Form

⚠️ Important — this step can only be completed once per paper

Before proceeding, ensure that:

  • Paper title
  • Author list
  • Affiliations

are final and correct in CMT.

To submit the form:

  1. Click Submit IEEE Copyright Form in the CMT Author Console
  2. You will be redirected to an IEEE website to complete the form
  3. Download the completed copyright form
  4. Upload it back to CMT following the instructions for submitting copyright forms

⛔ IEEE does not allow corrections or resubmissions of copyright forms.

Papers without a completed copyright form will NOT appear in the proceedings and will NOT be indexed in IEEE Xplore.